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Your Guide to the Recruiter Copilot
Your Guide to the Recruiter Copilot

The article introduces the AI-powered Recruiter Copilot, explaining how to create it and how to review candidates using it.

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Written by Wafaa Kahoui
Updated over 4 months ago

We are excited to introduce our new product line: AI widgets.

If you are not familiar with AI widgets, don't worry; we will explain everything 🙏
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An AI widget is a small module that leverages artificial intelligence (AI) to perform specific tasks; they are easy to use and can be integrated seamlessly into any platform. AI widgets help increase efficiency, reduce costs, and improve decision-making.
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Our AI widgets include two products: Recruiter Copilot and Talent Copilot, and they are designed to help streamline HR processes and improve efficiency in recruiting and talent management.

In this article, we will look at our new AI-powered Recruiter Copilot to see how it works.

Getting Started with Recruiter Copilot

Product Demo (EN)

Product Demo (FR)

The Recruiter Copilot brings two main benefits:

  1. 3x Hidden Gem: Easily uncover hidden talents in your current and past applicant pool using AI, a feat often missed by traditional keyword searches.

  2. 2x Less Time to Staff & Fill: Open up new business opportunities by linking your talent pools with both internal and external job positions.

1. How to create your Recruiter Copilot :

Step 1: Activate AI Modules

Head to the HrFlow.ai portal to log in and Activate the AI modules: Profile Parsing, Profile Scoring, Profile Searching, Job Parsing, and Job Searching.
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Step 2: Configure Recruiter Copilot

Go to the AI Widgets > Recruiter Copilot menu and then fill out the following pieces of information:

  • Name of the Recruiter Copilot: Label your Recruiter Copilot for easy identification (e.g., "My Talent Pool").

  • Sources of Profiles: Select connectors where your profiles' data is stored (e.g., ATS, HCM, CRM, ERP, etc.).

  • Boards of Jobs: Select connectors where your jobs are stored (e.g., ATS, Career site Crawler, etc.).

  • Scoring Algorithm: Choose the algorithm for ranking profiles based on a selected job.

  • Choose your provider from the Provider name and enter your URL Template.

  • You can enable/disable the candidate applications history timeline and add tag columns on your profile data grid.

  • Activate the Authentication by selecting "Authentication with HrFlow.ai" to ensure secure access to your Recruiter Copilot.

  • Specify the validity duration of your Recruiter Copilot URL and the Default date range as well.


Step 3: Generate your Recruiter Copilot.

  • Click the link to preview the generated widget in a new navigator tab.

  • You can deploy the Recruiter Copilot using one of two methods:

    1. iFrame: Utilize the pre-signed URL or PIXEL.

    2. Access Token: Choose this option if you're using an app that partners with HrFlow.ai.

After creating your Recruiter Copilot, you can start matching, scoring, and searching from your talent pool or reviewing candidates' applications for designated positions.
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⚠️ Note: Since the Recruiter Copilot may display personal information, ensure you integrate it into a secure platform.

3. How to enable SSO Authentification:

After activating authentication for your Recruiter Copilot, you may want to implement automatic login to persist user sessions.

Use the HrFlow.ai JWT tokens:

STORE_HRFLOW_JWT

and

REQUEST_HRFLOW_JWT

Then, incorporate the following HTML snippet into the webpage where you want to embed the Recruiter Copilot:

<!DOCTYPE html>
<html>
    <head>
        <script>
            window.onload = function() {        window.addEventListener('message', (event) => { if (event.data.type === 'STORE_HRFLOW_JWT') { localStorage.setItem('hrflow_jwt', event.data.jwt) } else if (event.data.type === 'REQUEST_HRFLOW_JWT') { const hrflowJwt = localStorage.getItem('hrflow_jwt') event.source.postMessage({ type: 'hrflow_jwt', jwt: hrflowJwt, }, event.origin); } }); var link = "your-recruiter-copilot-url" var iframe = document.createElement('iframe'); iframe.frameBorder = 0; iframe.width="1200px"; iframe.height="1000px"; iframe.id = "recruiter-copilot-iframe"; iframe.setAttribute("src", link); document.getElementById("recruiter-copilot").appendChild(iframe); }
        </script>
    </head>
    <body>
        <div id="recruiter-copilot"></div>
    </body>
</html>

  1. Replace the variable "your-recruiter-copilot-url" with your Recruiter Copilot URL.

  2. Optionally, adjust the width and height attributes to fit the Recruiter Copilot to your interface.

This setup ensures secure transmission of authentication parameters between your main domain/application and the Recruiter Copilot iframe.

4. Find More Relevant Results Using Filters and Search:

  1. Filters:

    Default filters are provided based on the selected job, including keywords, languages, certifications, and location. Clicking on an element or adding new one within a filter will reload the results according to that criterion. You can also deactivate or remove all active filters.

    Profiles are highlighted to show how profiles match the selected criteria.

    Recruiter Copilot > Matching

  2. Searching Tab:

    The Searching tab allows you to search for profiles without needing an existing job. It supports filtering through over 60 parsed criteria and custom tags to identify the best talent.

    Results are generated using our Searching API, providing enhanced functionality and flexibility in talent searches.

    AI-powered Recruiter Copilot

5. Viewing and Exporting Profiles:

  1. Profile View

    Clicking on a profile provides a detailed overview of its work experience, education, skills, and other relevant information. Accessing the CV view allows you to see essential candidate details, add comments, provide feedback, and easily switch between profiles. You can also rate the profile on a scale from 1 to 5 stars.

    Recruiter Copilot > Profile Details

    Recruiter Copilot > Profile Viewer

  2. Profiles Export:

    You have the possibility to export profiles, applications, reviews, and shortlists. To export profiles, go to the Matches or Searching tab and click on the "Export Profiles" button. You can choose to export in either Excel or JSON format.

6. How to review candidates :

  1. Select the job for which you want to review applicants.

  2. Use the available filters such as Date range, Location, Seniority, Languages, and Certifications to narrow your search. You can order your candidates by date or by relevance.

  3. Navigate the results and click on relevant candidates to see their full profile. 

  4. Rate and comment on any profile you wish.
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  5. Check other recommended jobs for your candidates
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  6. Keep track of the candidates you have already viewed.
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  7. You can use the “Searching” Tab for open queries to search profiles without needing an existing job offer

7. Advanced Features: Maximizing Recruitment Efficiency

HRFlow Recruiter Copilot simplifies your process with customized URL parameters for seamless connections and workflow enhancement.

  1. Customize Copilot per Job with the job_reference Parameter: Score profiles for a specific job by adding the job_reference parameter to the URL. Simply append &job_reference=your_job_reference, replacing "your_job_reference" with the specific job reference code. This allows recruiters to focus exclusively on candidates relevant to a particular job.

  2. Seamless Connections for Recruiters using the email Parameter: Facilitate dynamic connections by including the email parameter in your URL. Add &email=recruiter_email_address to enable smooth connections for your recruitment team.


How to try the Recruiter Copilot

To try out our Recruiter Copilot without signing up, go to Labs and do these two things:

  1. Enter a Job Title and a Job Description

  2. Select from one of our fake profile collections

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